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Governance

Policies & regulations

The approved policies that govern the association’s work, published in full — because a policy neither beneficiaries nor staff can read protects no one.

The library

14 approved documents

Each policy is reviewed periodically and approved by the competent body — the board or the general assembly, according to its subject.

  • Articles of Association

    The founding instrument: name, seat, purposes, membership, board formation, and dissolution.

    Regulatory basis: Associations and Foundations Law

    Published once approved

  • Governance Regulation

    Allocation of authority between the general assembly, the board and the executive, with rules on meetings and disclosure.

    Regulatory basis: Governance Regulation for Associations

    Published once approved

  • Conflict of Interest Policy

    An annual declaration from every board member and employee, with disclosure and recusal where an interest exists.

    Regulatory basis: Governance Regulation — conflict of interest chapter

    Published once approved

  • Whistleblowing & Whistleblower Protection Policy

    An independent reporting channel reaching the audit committee, with confidentiality of the reporter’s identity and protection from retaliation.

    Regulatory basis: Governance Regulation

    Published once approved

  • Beneficiary Safeguarding Policy

    Rules for working with children and people with disabilities, background screening of staff and volunteers, and the response procedure for reports.

    Regulatory basis: Child Protection Law and Disability Protection Law

    Published once approved

  • Fundraising & Gift Acceptance Policy

    Confines fundraising to licensed channels and sets the grounds for refusing conditional or untraceable donations.

    Regulatory basis: Fundraising Regulation

    Published once approved

  • Financial & Procurement Policy

    Spending authority and approval thresholds, segregation of duties, and competitive procurement procedures.

    Regulatory basis: Governance Regulation and non-profit accounting standards

    Published once approved

  • Volunteer Management Policy

    Recruitment, screening and training of volunteers, and logging their hours on the national volunteering platform.

    Regulatory basis: Volunteering Regulation

    Published once approved

  • Privacy & Data Protection Policy

    Data minimisation in collecting beneficiaries’ health and personal data, the lawful bases for processing, and data-subject rights.

    Regulatory basis: Personal Data Protection Law (PDPL)

    Published once approved

  • Records Retention & Disposal Policy

    Retention periods for financial, administrative and beneficiary records, and secure disposal once they lapse.

    Regulatory basis: Governance Regulation and PDPL

    Published once approved

  • Complaints & Grievances Policy

    A published channel for beneficiary complaints, response timeframes, and the right to escalate to the regulator.

    Regulatory basis: Governance Regulation

    Published once approved

  • Risk Management Policy

    Identification, assessment, treatment and monitoring of operational, financial and reputational risks in an approved register.

    Regulatory basis: Governance Regulation

    Published once approved

  • Code of Ethics & Conduct

    Standards of conduct for staff, volunteers and board members in dealing with beneficiaries, partners and resources.

    Regulatory basis: Governance Regulation

    Published once approved

  • Accessibility & Inclusion Policy

    The association’s commitment to accessible facilities, website and publications, and to reasonable accommodations on request.

    Regulatory basis: Disability Rights Law and digital accessibility standards

    Published once approved

Need a document that is not published?

Some documents are withheld because they contain personal data or case details — the safeguarding committee’s minutes, for instance. Members of the general assembly and the regulator may review them through the proper channel, and anyone may request a copy of a public document by email.

Request a document

If you see a breach of any of these policies, the whistleblowing policy guarantees you a channel that reaches the audit committee directly and protects you from retaliation. Use the complaints page, or write to compliance@amad.org.sa.